Adams & Martin Group is partnering with a respected and growing California-based litigation firm to identify an experienced Litigation Secretary for its South Bay office. This is an excellent opportunity to join a collaborative legal team supporting a sophisticated civil litigation practice, with a strong emphasis on insurance defense matters.

We are seeking an organized, detail-oriented professional who thrives in a fast-paced environment, demonstrates exceptional communication skills, and takes ownership of their work. The ideal candidate is a team player who can effectively manage competing priorities while maintaining a high level of accuracy and professionalism.

What Makes Someone Successful in This Role

• Positive, professional, and service-oriented attitude
• Team-focused approach with a collaborative mindset
• Strong sense of accountability and ownership
• Excellent organizational and time management skills
• Ability to maintain confidentiality and exercise sound judgment
• Responsive, dependable, and detail-oriented
• Strong problem-solving abilities and willingness to take initiative

Essential Duties & Responsibilities

• Draft, format, revise, and proofread legal correspondence, pleadings, motions, discovery, and other litigation documents for grammar, spelling, punctuation, and formatting accuracy.
• Process conflict checks, open new matters, and maintain electronic and physical client files.
• Manage attorney calendars, including court appearances, filing deadlines, depositions, mediations, and other critical litigation dates.
• Schedule client meetings and other appointments as necessary.
• Maintain professional communications with clients, attorneys, court personnel, vendors, experts, and opposing counsel.
• Prepare and submit electronic filings in California state courts and federal courts through CM/ECF and PACER.
• Track and calendar litigation deadlines in accordance with the California Code of Civil Procedure, California Rules of Court, Federal Rules of Civil Procedure, and local rules.
• Organize and prioritize multiple assignments while meeting strict deadlines with minimal supervision.
• Utilize Microsoft Office Suite, Adobe Acrobat, and other legal technology platforms to support litigation matters.
• Assist attorneys and support staff as needed to promote teamwork and ensure efficient workflow.
• Maintain paperless case files and document management systems.
• Support attorneys with trial preparation, exhibits, binders, and case management activities.

Qualifications

• Minimum 5 years of litigation secretary experience in California.
• Prior experience supporting attorneys in insurance defense litigation strongly preferred.
• Extensive knowledge of California civil litigation procedures and the California Code of Civil Procedure.
• Strong experience with California state court e-filing and Federal CM/ECF/PACER filing systems.
• Proven ability to calculate and manage litigation deadlines.
• Experience maintaining paperless files; familiarity with iManage or similar document management systems is a plus.
• Advanced proficiency with Microsoft Word, Outlook, Excel, and Adobe Acrobat.
• Strong attention to detail, organizational skills, and ability to multitask effectively.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a deadline-driven environment.
• Must successfully pass a background check and drug screening, if required by the employer.